Props Theatre           Bendigo & Mildura Regions

TERMS OF ENROLMENT                                          

We operate with an OPT-OUT re-enrolment process, that is every student is automatically re-enrolled for the proceeding term unless advised otherwise by their guardian within 1 week of the new term start date. 

The parent/ guardian is to ensure all contact details are kept up to date for studio correspondence.

No private information is to be released by Props Theatre for the use in a third-party marketing or advertisement use.

EXPECTATIONS OF STUDENTS

Students are expected to show respect generally and to other students, to act in a manner which will keep themselves safe and accurately to report inappropriate behaviour to the teacher or director.

Props Theatre will contact the parent/guardian via text message for First Aid incidences and by phone call for higher level medical requirements. 

Props Theatre will contact the parent/guardian to discuss behavioural issues via email or phone call as deemed suitable according to the incident. 

Props Theatre reserves the right to not enrol a student based on behavioural issues within the classroom for the welfare of the other class members or the students themselves. 

Please refer to our HEALTH, SAFETY & CHILD PROTECTION STATEMENT below. 

CONDITIONS OF PAYMENT

New Students are allocated a Temporary Enrolment for a $40 trial period, after the two week period (or 2 classes in attendance) Props Theatre will contact the parent/guardian to discuss the continued enrolment for the remaining term period. If continuing the $40 is deducted from the overall terms fee for payment after 30 days. 

Enrolment is on a term by term basis for payment. Invoices are issued in week 1 of the current term. 

Fees are payable 30 days after enrolment date and/or 30 days into an enrolled term. 

Over due invoices are issued in week 7 of the current term.

A student can only be re enrolled into a future term with full payment of previous term/s.

There are no refunds for classes missed, however, replacement lessons at another venue may be arranged. 

Payment plans are available by prior arrangement only. 

Deposits paid are non-refundable.

Unpaid fees will be referred on for collection, they will include a further administration fee.  

GENERAL STUDIO POINTS

Food: No food is to be consumed or brought in the classroom or waiting area if at studio. 

We have student which may have diabetes, coeliac diesease, allergy and skin conditions therefore food can come with unknown dangers. All snacks are to be consumed before or after class. 

Clothing: Movement is a component of our program.  Suitable clothing and footwear is required.  Personal jewelry or ornaments should not be worn.  Principals and teachers will check and request removal.

Water: A personal water bottle may be brought by each student, storage will be directed by the class teacher. Hydration is recommended after periods of sustained vocal activity.

Image capture: It is Props Theatre policy that parents consent to image capture.  All images and video capture with Props Theatre classes, performances or events are the sole property of Props Theatre. It is convention that parents/ guardians may take images of their students at presentations and productions for private view only. Media release is provided on all enrolment forms. 

Contacts: Emergency contact numbers must be accessible during the activity time.  Any change must be notified in writing prior to next attendance.

Medical Conditions: Information is to be provided on conditions which may impair a student’s capacity to engage safely in drama activities.  Any change in condition must be reported to the teacher or Director, to ensure appropriate action.

Arrival Time & Procedure: No more than 10 minutes prior to the class start time.  Students are to be delivered to the studio entrance. (subject to individual studio variation)

Departure Procedure: Parents/ Carers are to collect students from the studio entrance unless prior arrangements have been made.  Students will not be released from the premises until collected. Penalties apply for late pick up of child past 10 minutes of enrolled class time where the teacher has had to stay beyond their staffing hours to supervise.

Parent Attendance: Parents are discouraged from attending or observing the class activity within the studio, as experience has shown this inhibits the participation of the student. 

Non-participant student attendance/waiting: By arrangement siblings or students for later activity may wait in studios for their activity time subject to the direction of the teacher or Principal. Props Theatre employees are not required to supervise students beyond 10 minutes of class start and end times if engaged in teacher duties.

Registration: Prop Theatre policy requires registration of each student prior to the activity commencing.  Parents are expected to advise of non-attendance in advance of the activity.

On-site Equipment: A studio may have chairs or equipment stacked.  Such areas are not to be accessed by students.  Curtaining or stage platforms may exist at the studio.  Students are not to access these unless authorised by teachers or Principals.

Supervision: Every class is supervised by a trained Props Theatre teacher or Director. Teaching assistants may be employed to assist with classes under direction of the teacher or director as needed.

Studio issues: Each studio have different access points, and expected behavioural conduct within the facilities.  Parents are to ensure the safe conduct of students to the studio or waiting room.

Toilet facilities are available at all times however the use of these facilities are encouraged before the class start time to avoid disruption. 

HEALTH, SAFETY & CHILD PROTECTION STATEMENT.

Prop Theatre is committed to providing an environment that is safe for the participation in drama activities.  Prop Theatre will not tolerate any acts which result in harm or injury to any child or young person. Failure to act as required will lead to withdrawal of the enrolment.

If your child is the subject of an injury the emergency contact will be notified during or after the lesson, as assessed by the teacher or principal of the event. If there is any incident of injury which requires the immediate call of emergency services the teacher will act on this accordingly before notifying the emergency contact.

All teachers are required to be in trained in First Aid, CPR, Anaphylaxis training.

Where required a Risk Management Strategy is in place and current.

Details in relation to specific issues are available upon request.

Parents/ Guardian must sign an accident report form in the case of serious injury and all measures to ensure this incident is resolved and reported.

Child Safety

This policy has been established in order for Props Theatre to comply with the Child Safety Standards introduced in 2014 by the Victorian Parliament and now forms part of the Child Wellbeing and Safety Amendment (Child Safe Standards) Bill 2015.

The focus of the child standards is to assist organisations drive cultural change so that protecting children from abuse is embedded in everyday thinking and practice.

Child Abuse includes the following:

·         Physical violence

·         Sexual offences

·         Serious emotional or psychological abuse

·         Serious neglect

There are 7 standards which apply:

Standard 1: Strategies to embed an organisational culture of child safety, including   through effective leadership arrangements.

Standard 2: A child safe policy or statement of commitment to child safety.

Standard 3: A code of conduct that establishes clear expectations for appropriate behaviour with children.

Standard 4: Screening, supervision, training and other human resources practices that reduce the risk of child abuse by new and existing personnel.

Standard 5: Processes for responding to and reporting suspected child abuse.

Standard 6: Strategies to identify and reduce or remove risks of child abuse.

Standard 7: Strategies to promote the participation and empowerment of children.

Members are directed to the DHS website for more information and details about the Act, the Standards and organisational obligations.